Archival Scanning & Digitization Services
The Digital Archive Group specializes in the highest quality archival scanning and digitization for organizations wishing to preserve and create digital access to their current physical assets. No collection we work with is ever the same, therefore, we utilize a wide variety of digitization equipment and customized workflows to match the size, format and condition of the asset to be digitized. This includes; sheet fed, flatbed, overhead, slide and negative, planetary, large format scanners and RAW rapid capture systems.
Special Care for “at risk” materials. Our nitrile gloved scanning technicians have experience handling “at risk” and fragile materials of all kinds. We take special care with handling your assets to insure they are safe and sound. Our RAW capture equipment has specially designed image carriers to reduce handling and damage.
The digitization of film materials is no easy task. Slides and negatives have a habit of being brittle, wavy, dusty, and worst of all, nitrate. Older, out-of-date, consumer-based drum scanning equipment has not been effective at creating professional quality digital images. This Film2_smallolder style process also involved a high degree of handling and “feeding” of the film, which led to asset damage and scratches in the emulsion of the film.
The Digital Archive Group utilizes RAW rapid capture technology for capturing and reproducing the highest quality digital master files at the most cost-effective price.
Utilizing Phase One 80MP digital-back cameras attached to a precision-built capture bench, TDAG image technicians digitize film materials up to 200 times faster than traditional methods!
When digitizing slides and negatives, TDAG utilizes a specialized transilluminator that elevates the film away from the lightbox so that the film is not exposed to heat and allows for easy high quality digital image generation. This is very important for nitrate negatives. The image portion of the film is never touched by the film holder and thus, each image is captured in full. The holder also ensures a precise position, so that every frame will be captured at a repeatable location. This system was developed to achieve greater system utilization and throughput while providing preservation quality digitization.
RAW rapid capture is the optimum solution for digitization of glass-plate slides!
Flat & Reflective Materials Digitization
Reflective media refers to any type of asset with a continuous tone (photographs), halftone (magazines, newspapers), or bi-level (line art or text in most marketing materials). TDAG can scan or digitize any shape, size, or condition of printed material utilizing the equipment which best suits the type and condition of the asset to be digitized.
- Rare books, magazines and journals
- Sports programs
- Newspapers and advertisements
- Marketing and promotional materials
- Documents, letters, manuscripts
- Oversized materials including: maps, large drawings, blueprints, etc.
TDAG has capabilities to provide media transfer and digitization services for an array of formats including 1” Type C, 2” Quad, video cassettes, digital videos, film, and many more. Our work has covered numerous genres, including advertising / commercials, movies, propaganda, documentaries, home movies, as well as news, scientific, musical and educational programs. We have digitized for sports teams, corporations, institutions, universities, and museums.
TDAG provides careful and efficient transfers of audiovisual materials of all types. We are committed to creating customized preservation programs based on the needs and infrastructure of each client, and to that end, we retain a staff of trained engineers, archivists, librarians and preservation specialists to ensure that all assets are handled according to professional standards and best practices throughout the preservation process.
Our sports practice has the ability to digitize the audio, video and film of your team’s history for everyday use. Give your fans the access they want, at the game, on social media, or even on your own team app! It is now all just a click away. We work with professional and college sports teams, sports museums, production companies and national broadcast networks.
TDAG makes all of this possible by taking old and outdated media assets and digitizing them into to a current format that makes for easier access. Now, with your team’s history uncovered make it available for your newest generation of fans!
Digital Born Asset Management
If your organization has been in existence for 50 years or more, you have most likely collected more content in the last 10 years than in your first 40 years! The reason is simple, the introduction of digital files and digital photography. We lovingly refer to this as “the digital dumping ground.”
The Digital Archive Group image archivists are experts at cutting through the clutter of the digital dumping ground and making sense of what you need to keep. We will rediscover, rename, reorganize and make accessible all of the assets that have been stored on:
- Portable hard drives
- Jump Drives & Flash Drives
- Desk tops and laptops from past employees or executives
After assigning a rank to the assets, we assess the files, purge some, create new taxonomies and metadata and place them in a digital asset management solution for easier for search and sharing functionality in the future. We can also assist with policies and procedures for how to handle new digital assets, which seemingly, arrive almost daily. A key component to this exercise is to speed up metadata entry through the creation of controlled data fields and use of bulk metadata.
Digital Asset Management (DAM)
A Digital Asset Management system, most commonly known as a DAM, is critical to the success of your digital archive. The DAM organizes your content, makes it easier to search and download assets and provides access to the various users throughout your organization. Whether your group is using an off-the-shelf solution such as Adobe Bridge, Canto, Extensis Portfolio or one of the other hundred plus solutions, TDAG can help you make sense of it all.
Breaking down the silos is where we start; helping you identify where your assets are currently being stored and in what departmental repositories they reside. Once your historical content is digitized, you will now be combing your newly digitized content with digital born content with a goal of providing all users within your organization with a Single Source of Truth.
The creation of a digital archive is not a one-size-fits-all approach. The workflow and output of each project must be tailored to the needs of each client. If your company already has an in-house DAM or asset management software, TDAG will guarantee 100 % accuracy in our digitization and tagging efforts to ensure metadata is embedded to be searchable in your asset management platform. We might even be able to improve your current solution or teach you a few new tricks!
In most cases, a cloud-based digital asset management (DAM) solution is the most logical resource for a large company or organization which relies heavily on image assets for repurposing into the brand, marketing, communications, social media, etc.
Metadata, Taxonomy & OCR
An important step in creating a digital archive is defining a metadata and taxonomy strategy to insure the most accurate retrieval of digital files. The Digital Archive Group customizes this strategy for each client by working closely with the organization and the potential users of the digital archive.
If you are not familiar with metadata and taxonomy, let’s take a moment to highlight the differences:
Metadata is the key information that makes the asset searchable. Metadata goes beyond the basic file name to further describe and define the asset. Sometimes that information is written on the document, image, etc. and other times it must be translated from actually viewing the item. Upon scanning or digitizing an asset, you want to make sure you “embed” the metadata into the newly created digital file in order to make it searchable.
Taxonomy is the formal structure that organizes your content and assets into a specialized file system, either physically or digitally. Assigning your content taxonomy will make it easier to search for within a DAM when you are not sure of what keywords to use.
The Digital Archive Group will create the most efficient taxonomy and metadata structure to insure that will increase the search capabilities of the asset in a variety of access-based or DAM software platforms.
OCR (optical character recognition) is technology that enables you to digitize and convert different types of text-based documents into editable and searchable data. If you are creating a digital archive, which includes documents, you want to make sure that OCR is used to enable keyword search.
Raw Image Processing Using Raw Rapid Capture
In a nutshell, RAW Rapid Capture is Smarter, Better, Faster. The top museums, institutions and image banks in the country including the National Archives, Smithsonian Institution and the Walt Disney Company have now migrated to RAW Rapid Capture as the RAWstandard for the digitization of cultural heritage materials and image preservation. The first version of this capture system was created specifically for the NARA to replace slower digitization systems which struggled to meet the strict quality standards required for preservation imaging. RAW capture systems consistently exceed the FADGI 4-star performance levels for image quality as specified by the Federal Agencies Digitization Guidelines Initiative (FADGI). Moreover, they reach these performance levels without any reduction in capture rate.